Cost Control & Total Cost of Ownership

• How does Vixxo reduce Total Cost of Ownership (TCO)?

  Vixxo lowers TCO by targeting the biggest drivers of unnecessary facilities spend: avoidable dispatches, repeat calls, inefficient troubleshooting, and inconsistent service provider performance. Our model combines technician expertise, AI enabled tools, and real time cost controls within VixxoLink to prevent overspend before it happens. We validate invoices, flag pricing anomalies, optimize parts usage, and improve first time completion rates so repairs are done correctly the first time.

• How does asset and maintenance data save me money?

  Strong asset and maintenance management reduces unplanned breakdowns, extends the life of your equipment, and lowers the total cost of ownership. By performing routine preventative maintenance, identifying issues early, and tracking asset performance over time, you avoid expensive emergency repairs and unnecessary replacements. Vixxo’s analytics also highlight aging equipment, repeat issues, and overspend, helping clients uncover 10 - 15% savings opportunities across their portfolio.

• Will Vixxo help my company save on facilities maintenance costs?

  Yes! Vixxo is built to reduce your total cost of ownership. Through smarter dispatching, strong first time completion rates, real time cost controls in VixxoLink, and a high performing provider network, we help clients eliminate unnecessary spend and extend asset life. Many organizations see meaningful savings once their program is optimized.

• How does Vixxo consolidate invoicing across locations?

  Vixxo streamlines invoicing by consolidating all service activity across your entire portfolio into a single monthly invoice. For clients with hundreds or even thousands of locations, this eliminates the complexity of managing individual work order bills and creates one unified, easy to reconcile statement.

Technology, Data, & Visibility

• What work order system does Vixxo use?

  Vixxo uses its own proprietary work order platform, VixxoLink. VixxoLink manages the full service lifecycle, from request intake and dispatch to tracking, invoicing, and reporting. It delivers real time visibility, cost controls, and asset insights, and can also integrate with your existing CMMS or work order system through an open API.

• Does Vixxo integrate with other systems?

   Yes! Vixxo integrates with your existing systems through an open API. We work seamlessly with leading platforms like ServiceChannel, Corrigo, ServiceNow, Fexa, and other CMMS, work order, financial, and procurement systems. Vixxo can operate as your primary platform through VixxoLink or sit on top of your current CMMS to enhance visibility, cost controls, and service management without disrupting the tools you already use. Our goal is simple. Clean data flow, minimal friction, and a seamless experience across your organization. 

• What reporting and dashboards does Vixxo provide?

  Vixxo provides real-time reporting and dashboards through VixxoLink, giving complete visibility into work orders, spend, assets, and service provider performance across your portfolio. Clients can track work order status, response times, asset health, preventive maintenance compliance, and cost trends in one centralized platform. VixxoLink dashboards turn data into actionable insights, helping teams identify inefficiencies, control costs, and improve facilities performance at scale.

• How does Vixxo use AI and data to improve facilities performance?

  Vixxo uses its own generative AI model, ChatFPT, to support technicians while they are on site with real-time troubleshooting and repair guidance. This helps technicians diagnose issues faster, complete work correctly, and avoid unnecessary follow-up visits. ChatFPT is integrated into the VixxoLink platform, where technician activity, work details, and costs are captured in real time, giving clients accurate visibility and supporting Vixxo’s broader cost validation and performance management processes. 

• How does Vixxo ensure the right technician is assigned to each job?

  Vixxo matches each service request with the best qualified technician using our nationwide network of more than 150,000 skilled service providers across 75 trades. VixxoLink evaluates the trade type, equipment details, location, service history, and provider performance to assign the technician most capable of resolving the issue on the first visit. This improves accuracy, speeds up repair times, and reduces unnecessary return trips.

• How does Vixxo ensure service quality and accountability?

  Vixxo takes a people-first approach, building long-term partnerships with trusted service providers and actively managing performance on every job. Our teams set clear expectations, monitor response and work quality, and step in when issues arise to ensure consistent outcomes. This hands-on oversight creates accountability, strengthens relationships, and delivers reliable service across large, distributed portfolios.

• How does Vixxo improve response times and asset uptime?

  Vixxo shortens response times by actively coordinating service and holding providers accountable from dispatch to completion. By managing execution, not just tickets, we keep repairs moving and critical assets online across large, distributed portfolios.

Getting Started & Partnership Model

• Is implementing Vixxo complicated?

  No! Vixxo’s implementation is designed to be straightforward and minimally disruptive. Our team manages the full onboarding process, including provider alignment, workflow configuration, and any system integrations. Most clients are fully implemented within 60 to 90 days, depending on program scope and portfolio size. The process is structured so your teams can continue operating normally while we handle the heavy lifting.

  Example transition plan:

  

   

• Does working with Vixxo replace my internal facilities team?

  Vixxo is designed to support and extend your internal team, not replace it. Many clients keep their facilities staff in place and shift them away from daily fire drills so they can focus on higher-value, strategic work. Others use Vixxo to fill coverage gaps or scale support where internal resources are stretched. Our approach is flexible and built to empower your people while improving outcomes across the portfolio.

• Will I lose control of my facilities operations?

  No! Partnering with Vixxo gives you more control, not less. You retain full visibility and decision making authority, while we handle the day to day execution that typically drains internal capacity. Through VixxoLink and customized reporting, you see real time activity, costs, performance, and trends across all locations. We operate as an extension of your team, ensuring your standards, policies, and priorities are followed consistently while freeing your teams to focus on higher value work.